Give every caller a better first answer.
CallFlow AI gives your business a professional AI receptionist that answers calls, captures leads, books appointments and handles routine questions—day or night.
A receptionist built around your business.
Give customers an immediate answer without forcing your team to stop what they're doing.
Answers incoming calls
Answer routine calls day or night, with a conversation shaped by your approved business information.
Captures caller details
Collect names, numbers, service needs and other information your team needs to follow up.
Books appointments
Connect your booking calendar so qualified callers can schedule without staff intervention.
Transfers when needed
Set handoff rules and a staff number during onboarding. Human transfer is not enabled in this demo.
Knows your business
Train the agent on your services, hours, pricing guidance, policies and frequently asked questions.
Review and improve
Review call summaries and booking outcomes during the pilot, then refine the agent with the owner’s feedback.
Hear it for yourself.
Talk to our Apex HVAC demonstration receptionist.
Try asking: “I need an AC repair appointment. What times are available next week?”
It can check the connected calendar, collect your details, and book after you confirm the time.
Demonstration only: Apex HVAC is fictional. No technician will be dispatched. Confirming a booking creates a real event in our demonstration calendar. Calls may be recorded and transcribed.
On a computer? Dial this number from your phone.
Simple for the business owner.
We handle the setup. They get an AI receptionist built around their business.
We learn the business
Services, hours, FAQs, booking rules, transfers and the exact situations the AI should handle.
We launch the agent
Connect the phone system, configure the conversation, test common scenarios and go live.
We keep it improving
Review call outcomes, adjust the knowledge and workflows, and monitor performance.
Your business. Our first real-world pilot.
Get a custom AI receptionist at no charge during an agreed pilot. In return, help us understand what works and what needs improving.
Local-business pilot
No setup fee or subscription during the agreed pilot.
- One business and one receptionist
- Approved services, hours and FAQs
- Appointment booking configuration
- Call review and owner feedback
Pilot dates and included call minutes are agreed before launch. Any later paid service requires a separate agreement.
A controlled start
- We collect your business details and prepare a separate agent.
- You approve its answers and complete test calls.
- We start with missed calls or after-hours calls if that fits your phone setup.
- We review answered calls, accurate bookings and handoff requests together.
Booking a conversation does not activate call forwarding or enroll your business.
What we’ll need from you.
Bring these details to your setup call. No passwords or API keys should be sent through the website.
Business information and approved answers
Business name, website, address, service area, hours, holidays, services, prices the agent may quote, and answers to common questions. Include anything the agent must never promise.
Phone setup and human handoff
Your business phone number, phone provider, whether the AI should answer all calls or only missed/after-hours calls, and a staff handoff number with coverage hours and an unanswered-call plan.
Calendar and appointment rules
Your business-owned scheduling account, appointment types and duration, staff availability, timezone, buffers, booking notice, service-area restrictions, and cancellation/rescheduling rules. The owner connects the account securely during setup.
Call review and pilot approval
An owner or authorized contact, a destination for call summaries, expected call volume, pilot start/end dates and call allowance, approved call notices and recording preferences, and the results you want to measure.
Let’s plan your receptionist.
Book 30 minutes with Preston to discuss the pilot. This is CallFlow’s calendar; your customers will use your own calendar once your agent is configured.
Choose a time using Calendly. Loading the calendar connects you to Calendly’s scheduling service.
If the embedded calendar is blocked, use the link above. Your appointment is confirmed only after Calendly shows its confirmation.
Scheduling details are submitted directly to Calendly. The phone demo is handled by Retell and may produce call recordings, transcripts and appointment details for testing. Do not include sensitive information in a demo call.